Finance Manager

Position Purpose

Assists in administering finance-related systems, including the accounting software; ensures accuracy of the general ledger, accounts payable, and purchase orders; ensures all reports are accurate, internally consistent  and complete, as well as issued in a timely manner; and provides backup for payroll functions and various support to Finance staff. 

The Finance Manager will be responsible for duties including, but not limited to: 

Systems Management

  • Assists in administering the accounting system, including administration and setup functions; setting up reports and tables; acting as liaison between finance staff and the software provider; resolving all issues as they arise
  • Assisting the Treasurer and Controller in the search for and transition to new accounting software
  • Take full charge of Concur administration and the processing of all credit card and employee reimbursement transactions, from report submission in Concur through the successful import into the accounting system
  • Administering credit card chargebacks

General Ledger

  • Preparing monthly journal entries and account reconciliations
  • Maintaining the chart of accounts, adding new accounts, projects, and queries in the accounting software
  • Calculating and entering direct overhead and indirect costs each month
  • Analyzing, reconciling, and evaluating the accuracy of general ledger, and preparing and distributing monthly financial reports

Accounts Payable and Accounts Receivable

  • Entering and maintaining all purchase orders in the accounting system
  • Providing guidance and consultation to managers on accounts payable and report questions; anticipating and resolving issues as they arise
  • Reviewing AP invoices prior to payment 

Other

  • Providing support to the Treasurer and Controller during audit season
  • Acting as liaison with our insurance broker and insurance companies, to support insurance activities
  • Preparing nonresident independent contractor withholding returns and annual sales tax return
  • Ensuring compliance with Carnegie’s fiscal policies, budget guidelines, and internal controls, including updating documentation
  • Cross-training to provide backup for other Finance functions
  • Other related duties as assigned 
Education and Experience
  • Bachelor’s Degree in a related field required
  • 4-5 years AP and/or GL experience required
  • Prior nonprofit accounting experience preferred
  • Familiarity with mid-level accounting programs required;  familiarity with online expense management platforms and payroll processing preferred 
Required Qualifications
  • Must be proficient in Excel with intermediate to advanced skills (using pivot tables, VLookup, etc.)
  • Must be flexible, dependable, and able to juggle multiple priorities without missing deadlines
  • Possess proficient communication and interpersonal skills and have an internal customer service focus; experience with the highly educated preferred
  • Ability to act and operate independently with minimal daily direction
  • Ability to work both at the office and at home/away from the office
  • Possess an improvement mindset, able to bring continuous improvement to systems and processes
  • Ability to work cooperatively and collaboratively in teams, and with all levels of employees to maximize performance, creativity, and problem solving
  • Willingness to pitch in to do whatever it takes to get the job done right and expeditiously

Please Note: Successful candidates must be authorized to work in the United States. Visa sponsorship is not available for this position.

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BENEFITS AND PERKS
  • Full medical, dental, vision, life, accidental death, disability, and long term care insurance, as well as employer subsidized flexible spending plans
  • A retirement savings plan, including employer contributions and the opportunity for your own tax-advantaged savings
  • Generous time-off benefits including 15 paid holidays and up to 6 weeks paid parental leave
  • Matching Gift program to benefit charitable organizations and Educational Assistance to further your professional development